Document capture
Your financial record should not depend on memory.
Invoices arrive. Receipts get photographed. Peppol delivers. Bank movements appear. Dokus brings them into one record, keeps the source attached, and surfaces what still does not resolve.
How it works
If it happened, you shouldn't have to reconstruct it later.
Documents arrive in four shapes — a PDF in an email, a paper receipt, a Peppol e-invoice, a movement on a bank statement. Each one is read into the same structured record: who it is from, what it is worth, when it is due.
No template setup, no renaming, no folder to choose. The document lands, the fields read themselves, and the source stays attached to every figure it produced.
A complete financial record, not a pile of PDFs.
Channels
It arrives where it already arrives.
Email, phone, Peppol, bank — four doors into the same record. No new filing ritual, nothing to sort into folders later.
Camera
A paper receipt is one photo away.
Bank
Bank movements sync in over a PSD2 connection you approve.
Parse & extract
Four ways in. One record. Every entry keeps the document it came from.
Checks
Captured does not mean believed.
Before a reading becomes part of the record, it is checked against the document itself. What holds up settles on its own. What does not is held back, with the reason written beside it.
The total disagrees with its own linesHeld back
The counterparty does not resolveHeld back
A required field is missingHeld back
Every check passesConfirmed
Every figure is either checked or visibly waiting. That is the difference between collecting documents and building a record you can trust.
Many sources. One financial fact.
One record, three attached sources.
A supplier sends the invoice over Peppol, emails a PDF, and you photograph the paper copy. Nothing is deleted, nothing is overwritten — the three files become evidence for one financial fact.
- Counted once in VAT and cashflow.
- Every source stays attached and downloadable.
- When copies disagree, the conflict is held for review.
- Your edits remain authoritative.
- Peppol XML
- Emailed PDF
- Phone photo
One record
2026-1184- Supplier
- Lievegem Print BV
- Total
- €759.88
- VAT
- Cashflow
Counted once in VAT and cashflow.
Downstream
Once it is in the record, the rest can stay current.
Bank matching
The payment has something to resolve against.
Ask
Every answer has its documents behind it.
Your accountant
Nothing to chase at the end of the month.
What is automated document ingestion?
Document ingestion is the process of capturing financial documents (invoices, receipts, bills, contracts) and turning them into structured data. Dokus accepts uploads, email forwarding, scans, and incoming Peppol invoices, extracts amounts, vendors and dates, and files each document against its counterparty without manual entry.
Nothing to reconstruct later.
Documents in. Evidence attached. Reality kept current.
Last updated: 2026-09-07